Creating weighing tickets and deliveries

Depending on the activities you perform in the context of the assignment, you have to manage certain data and perform actions. It may, for example, concern the creation of delivery notes and weighing tickets. All of this is possible in MyFost.

In brief, it comes down to this:

  • The weigher creates a weighing ticket.
  • The sender provides the information about the delivery.

When the weighing ticket is linked to the delivery, a full delivery is obtained. The delivery should be validated by all parties concerned.

You receive Fost Plus fractions (Weighing IN)

  1. With every delivery you have to create a weighing ticket.
  2.  You can send the weighing ticket to the sender right away. If you do not release the ticket manually, it will be sent to the sender automatically at 12 midnight the following day so that a delivery can be created.

 As long as the weighing ticket is not linked and no delivery has yet been created, you can adapt the weighing ticket. 

Attention!

  • If the sender works with a schedule, you can view the planned deliveries in the application. Also indicate on the weighing ticket the possible reference number that the driver gives you so that the link between the planning and the weighing ticket can be done automatically.
  • The weighing ticket is the proof of delivery. If you cannot create the weighing ticket in the application immediately for technical reasons, then you should enter this at a later time on the basis of the weighing ticket.

You deliver material as a collector or a transfer station

Important!

  • The receiver only creates a weighing ticket; you enter the data relating to the delivery as the owner.
  • You can choose to draw up a schedule which makes it possible to further automate the process.
  •  If a weighing ticket is prepared and sent, and only one possible activity can be linked, a delivery will be prepared automatically, even if there is no schedule.

 

1. 

Each time material is delivered, the receiver creates a weighing ticket. The receiver can send the weighing ticket right away. Otherwise, it will be available for you to establish the link or add further data at the latest on the day of preparation + 2.

If you notice an error in the weighing ticket, request a correction.

 

2.

Linking/adding to a delivery

You work with a schedule:

  • The link between the schedule and the weighing ticket is made automatically when the schedule and the weighing ticket belong to one another without doubt.
  • If the link cannot be established automatically, for example because the reference does not correspond, then you have to link it manually to the schedule in order to obtain a full delivery.
  • If the link is made incorrectly, then you should first uncouple the weighing ticket and then link it manually to another schedule.

You don’t work with a schedule:

  • If you do not work with a schedule and there are weighing tickets to be coupled, then you should add data to the delivery data in order to obtain a complete delivery.

 


 

The collector enriches the delivery with additional information

The collection round was for more than one city or there are several recycle parks in the city?

For those deliveries, the breakdown among the cities/ recycle parks should be given in percentages.

You collected glass in bins at sites and recycle parks?

All glass bin weighings must be entered and linked to the correct delivery.

You can manage the information on the glass bins and the sites in the “Glass bins” module.

  • All sites must be defined. A site is the location where one or more glass bins can be found;
  • All glass bins must be linked to their specific location, i.e. either a site or a recycle park. (The recycle parks are created by the contracting authority and will be visible to the glass collector).
  • Any removal of a glass bin to a different location (site or park) must be registered.
  • A glass bin that is undergoing repairs, for instance, should be entered.

When to enrich the delivery with additional information?

You can pass on that information before or after the delivery has been validated. However, that additional information is necessary before the collection activities can be invoiced.

 


 

Additional information for the transfer station

A transfer station should manage the stock data.

Much of the stock management is automatic. The system calculates the stocks every month, based on the previous month’s stock and the weights on the incoming and outgoing delivery slips.

If the stocks, as noted on site, differ from the stocks calculated on the basis of the delivery slips, then you have the possibility of revaluing them at the latest on the 9th day of the following month.

Stocks may not be negative.

You sort PMD

As a PMD sorting centre, you receive the PMD fraction, you sort the materials and the materials are taken away by the purchaser.

Upon receipt, you prepare a weighing IN, but the administrative follow-up differs for the sorted material.

Collection of material by the purchaser

  1.  You prepare a pickup to inform the purchaser of the material available. In order to automate more, you could  provide a reference number.
  2.  The purchaser indicates the date on which the material is to be picked up.
  3.  When the material is picked up, you prepare a weighing ticket OUT. If you enter the reference number here, step 4 can be largely automated
  4. If this could not be done automatically, you link the weighing ticket to the pickup and complete the weighing ticket to a complete delivery note.
  5. In the event of a non-Belgian purchaser, you print out the Annex VII document.
  6.  You fill in the breakdown among the projects.

Important! For residue, whereby you are responsible for the transfer yourself, you do not have to prepare a pickup. When the residue is weighed at the recipient’s, you are given a weighing ticket. You then create the delivery upon return.

 

As a sorting centre, you also have to manage the stock and production data

Stock management

Much of the stock management is automatic. The system calculates the stocks every month, based on the previous month’s stock and the weights on the incoming and outgoing delivery slips.

If the stocks, as noted on site, differ from the stocks calculated on the basis of the delivery slips, then you have the possibility of revaluing them.

Stocks may not be negative.

Production figures

The weighed, sorted materials and the residue are weighed upon leaving the sorting line.

The weights per material should be entered in Excel. The online application contains a sample file.

The production and any revaluation of the monthly stocks must be entered and revalued at the latest on the 9th day of the following month. Once you have entered the production, the stocks are calculated automatically the following night.

You acquire PMD materials

As a purchaser of PMD, you collect the material from the sorting centre.

  1. The sorting centre prepares a pickup in the online application, in which you should indicate the date on which you will pick up the material.
  2. Upon collection, the sorting centre prepares a weighing ticket and links it to the planned pickup in order to obtain a full delivery.
  3. You can validate this delivery or request a correction if you consider that the delivery is not correct.